2001-2003 Academic Catalog
2003-2005 Academic Catalog
ACADEMIC INTEGRITY POLICY
A. Suspicion of an academic integrity violation.
1. When a faculty member suspects a student had engaged in academic dishonesty, the faculty member should immediately initiate a discussion with the student to further evaluate grounds for suspicion and educate the student about academic integrity issues.
If no violation is established, the faculty member should discuss with the student the reasons for suspicion and discuss general issues of integrity. No records need be kept of the suspicion or incident.
If the faculty member concludes that a possible violation has occurred, follow section B.
2. In all cases where a student alleges a possible violation, the alleging student should contact the faculty member responsible for the course in which the alleged violation has occurred to initiate faculty controlled process.
3. In all cases a faculty member may consult with colleagues about the validity of suspicions, but must preserve the student's anonymity.
B. Faculty member concludes that a possible academic integrity violation has occurred.
1. It is the faculty member's duty to address the issue and to not let it go unacknowledged.
2. From this point on, the faculty member is to keep records of all correspondence or contact; keep copies of papers, exams or other materials involved.
3. The faculty member notifies the academic dean of the suspected violation for information tracking purposes, to allow for the recognition of repeat violations and to assist in coordination with department specific policies.
C. Faculty controlled review process for academic integrity violations.
1. Faculty member meets with the student to discuss the review process, including the appeal process and possible sanction. The primary purpose of this meeting is to collect critical information (including the student's side of the matter and pertinent information) and to assess intent and knowledge regarding the nature and circumstances of the alleged violation. This should be structured to be a learning situation for the student.
2. Once the above meeting is complete, the faculty member needs to determine and communicate the appropriate sanction.
3. Appeals of the faculty controlled review process must be made to the appropriate academic dean. All appeals must be in writing and made on the basis of process error or inappropriate sanction. All decisions at the academic dean level are final.
D. Independent review process for academic integrity violations.
1. Allegations of academic integrity violations may be adjudicated by an independent review only upon referral from an academic dean. The Faculty Controlled Process is preferred in nearly all matters, and only in extraordinary cases will the matter be forwarded for independent review.
2. Referral process.
a. Once it has been determined the complaint will not be resolved via Sections A, B, or C the full complaint will be forwarded by the academic dean for either an Administrative Hearing or Hearing Board. The dean of students is responsible for processing all independent review hearings involving academic dishonesty.
b. Once a possible violation has been referred for independent review, no grade should be assigned by the faculty member until after the decision of the independent process. A grade will then be assigned as per the decision of the hearing process. Faculty are required to submit a recommendation for sanction as part of the complaint. The hearing officer will consult with the faculty member and the appropriate academic dean prior to determining final sanction.
The grading system of the College includes the following grades with appropriate grade points assigned to them:
| Superior achievement of course requirements|
| Better than satisfactory achievement of course requirements|
| Satisfactory achievement of course requirements|
| Less than satisfactory achievement of course requirements but acceptable for credit|
| Failure to achieve course requirements|
In addition, grades with the following notations are also given:
| S|| Satisfactory; credit given; does not affect grade point average |
| U|| Unsatisfactory; no credit given; does not affect grade point average |
| W|| Withdrawal after official deadline |
| I|| Incomplete |
| X|| Signifies that the course extends beyond term end date. Replaced by grade |
when course is completed
| AU|| Audit |
| LAB|| Signifies successful completion of the no-credit laboratory portion of a course|
(for courses that require separate laboratory registration)
Grades are made available to students on the Web as soon as possible after the end of the term. Students are notified in writing when academic performance has resulted in probation, suspension or other academic action.
A grade of incomplete is given only when unusual circumstances deem it appropriate. Ordinarily, such circumstances would involve matters that are not wholly within a student's control, such as illness. Students who wish to receive an incomplete must complete a Petition for Incomplete Grade form (available online) no later than the last day of the term in which course requirements are due. The student must be making satisfactory progress in the course at the time the petition is filed. Incompletes are awarded at the instructor's discretion. If granted, the normal deadline for completion of the work is no more than eight weeks after the last day of classes in the session or subsession in which the course is offered. The instructor may establish a due date after the normal deadline if the student requests it and special circumstances warrant it. The instructor will submit an alternate grade that will automatically be recorded if the student does not complete the requirements for the course by the deadline. If the students completes the course requirements by the deadline, the instructor must submit the final grade within one week. Extensions to the due date originally agreed to by the student and the instructor must be approved by the appropriate academic dean.
Final course grades are typically not changed after the grade due date. Exceptions are made if the grade change is due to a recording or computational error or in extraordinary circumstances. Faculty must include the reason for the change when the new grade is submitted. There is no deadline for submitting changes based on recording or computational errors. Grade changes as a result of extraordinary circumstances (i.e., circumstances that could not reasonably have been avoided) may be submitted up to 15 weeks after the end of the session or subsession in which the course was offered. Grade changes made as a result of extraordinary circumstances after the 15-week period are submitted to the appropriate academic dean for review.
S/U GRADING OPTIONS
When a student elects the S/U grading option for a course, work meriting a letter grade of C- or better is recorded as S (Satisfactory). A final grade below C- is recorded as U (Unsatisfactory). S and U grades do not affect the grade point average.
Associate program students may choose this option for no more than one course per semester and for a maximum of 12 semester credits excluding CLEP and proficiency exams. The S/U option is not allowed for professional courses or program required liberal arts courses.
Baccalaureate students may choose this option for no more than one course per term (excluding courses only graded S/U) and for a maximum of 26 credits excluding CARL, CLEP and proficiency exams. The S/U option is not allowed for courses in the student's major or minor field, or for CORE100W and CORE399W. Unless stated by the major department, the S/U option may be elected for required supporting courses. Students should be aware that most graduate schools require letter grades in all the prerequisite courses for their advanced degree programs.
Students must elect the S/U option by the published deadline. The form for electing the S/U option is available online. Once elected, the S/U option may be rescinded, but the decision to rescind must be made before the S/U election deadline. The decision to rescind cannot be reversed.
REPEATING A COURSE
If a student repeats a course, the most recent grade received when taking the course is counted toward the grade point average, although the previous grade remains on the transcript, with a notation that the course was repeated. If a student receives a U or F grade, credit may be gained only by repeating the course and not by proficiency exam.
A student may repeat a St. Catherine's course only at St. Catherine's. Courses may be repeated once. Exceptions may be granted by the program director or department chair.
Auditors are students who attend classes and participate in discussions but do not submit papers or examinations for a regular letter grade. Although academic credit is not earned and therefore may not be used to complete degree requirements, audits are recorded on the student's transcript. The grade on the transcript is AU. Unlike a credit-earning student, an auditor does not have a claim on the time of the instructor for the purpose of critiquing or evaluating the auditor's work. Department chairs, in conjunction with individual faculty members, will determine which courses are available and appropriate to be taken as audits.
Students may register to take a course on an audit basis up until the deadline for adding classes each term. This also is the last day students may change from credit to audit status, or vice versa, with any appropriate changes in tuition applied. Audit registration and all changes between credit and audit status must be processed through the Registrar's Office.
Students will be charged at a rate of 25 percent of tuition for auditing a course.
FINAL EXAMINATIONS - BACCALAUREATE PROGRAM
In the last week of each semester, final examinations are conducted at the hours specified on the posted final examination schedules. Examinations in Weekend College are given in the week following the end of classes in each term. Some instructors may administer take-home exams.
Regular class attendance is expected of all students. Students are responsible for class assignments whether present or not. Absences for any reason may be taken into account in the evaluation of the student's work. Each instructor will state her or his attendance policy at the beginning of each term.
ENROLLMENT LIMITS AND MINIMUM CLASS SIZE
The College reserves the right to limit the enrollment in any course and to cancel any course for which fewer than 10 students register.
CLASSIFICATION OF STUDENTS
ASSOCIATE DEGREE PROGRAMS
The student's classification is determined by his or her progression through the program.
BACCALAUREATE DEGREE PROGRAMS
The student's classification is based on credits earned.
Sophomore: 24 credits
Junior: 60 credits
Senior: 92 credits
STUDENT ENROLLMENT STATUS
A student's enrollment status is based on the number of credits for which he/she is registered. See the Admission and Financial Information section of this catalog for details.
WITHDRAWAL FROM THE COLLEGE
Students may withdraw from the College at any time by contacting the appropriate office. Weekend College students must contact the Weekend College Office. Day students on the St. Paul campus must contact the Office of Academic Advising. Minneapolis campus students must contact the Registrar's Office on that campus. In all cases, the effective date of withdrawal is the date on which the student initially contacts the appropriate office.
No refunds of tuition are given unless a student has officially withdrawn. Such refunds are made on a prorated basis according to the schedules published in the Summary of Financial Procedures (distributed by the Student Accounts Office) and on the College's Web site.
LEAVE OF ABSENCE
HEALTHCARE CERTIFICATE AND ASSOCIATE DEGREE PROGRAMS
Students wishing to take a leave of absence for one or two terms must contact the Registrar's Office. Upon return from the leave, students must apply for re-enrollment through the Registrar's Office.
Students wishing to stop attending classes and return after one or two semesters (one to three terms for Weekend College students) may request a leave of absence. Day and second major students must contact the Office of Academic Advising to request a leave. Weekend College students must contact the Weekend College Office. Students who have been away from the College for more than two semesters (more than three terms for Weekend College students) must complete a re-enrollment form (available online) when they return from leave and prior to registering for courses. Students on leave will receive information on registration from either the Office of Academic Advising or Weekend College during their leave.
READMISSION TO THE COLLEGE
HEALTHCARE CERTIFICATE AND ASSOCIATE DEGREE PROGRAMS
If a student discontinues course work for any reason, he or she must apply for re-enrollment through the Registrar's Office. Program completion time limits apply to re-enrolled students; time away from the College is counted toward the seven year maximum (and five year maximum for major course work).
Petitions for readmission after academic suspension will be reviewed by the associate academic dean. Students returning to the College after an absence of one year or more will be required to meet the same degree requirements as newly admitted students.
Students in good standing who have been away from the College more than one academic year may apply for readmittance by contacting the Office of Admission. An additional application fee is not charged.
Petitions for readmission after academic suspension must be addressed to the academic dean. Students may apply for readmission after one year from the date of academic suspension.
Typically, program requirements established at the time of admission do not change for students who leave the College and return within five years to complete their programs. Students whose absence from the College extends five or more years will need to complete the program requirements under the catalog in effect at the time of their re-enrollment. Modifications in such requirements may be made at the discretion of the academic dean.
ACADEMIC PROBATION AND SUSPENSION
HEALTHCARE CERTIFICATE AND ASSOCIATE DEGREE PROGRAMS
To advance from one term to the next, students are required to show satisfactory academic performance to meet requirements of the particular program and to fulfill all financial obligations to the College. Policies for progression within programs are available from the program director.
Probation results as a consequence of earning a D in any course that must be completed at the C level for graduation, or earning an F in any course. Students are informed by the dean's office, in writing, of their status.
A student must complete a minimum of six credits in the next semester with grades of C or better. If the student does not qualify for removal from probation but shows improvement, the student may be placed on extended probation. At the end of the probationary term, the student may be removed from probation, placed on extended probation or suspended.
Students may be suspended from the College if the conditions for removal from probation are not met. They may apply for readmission after one semester's absence.
READMISSION TO CERTIFICATE OR ASSOCIATE DEGREE PROGRAM AFTER SUSPENSION
Conditions to be met prior to or at the time of re-enrollment may be established, and they will be presented to the applicant as part of the re-enrollment offer. Offers of re-enrollment to students who were suspended for academic reasons will include at least the following conditions:
1. The student will be on probationary admission status during the first semester.
2. In order to remain at the College beyond the first semester, the readmitted student must meet the conditions of the re-enrollment.
3. As part of the re-enrollment decision, the applicant's previous educational record at the College of St. Catherine will be evaluated as that of a student transferring from another college.
A student is placed on probation by the action of the Educational Policy Committee because of an unsatisfactory academic term or an unsatisfactory cumulative grade point average. Unsatisfactory progress is defined as a grade point average of less than 2.0, or having received grades of F or I in at least one-half of the previous term's course work. A student may be placed on probation without prior warning if the Educational Policy Committee determines that her academic situation is severe enough to warrant such action. Ordinarily, a student will receive a maximum of two letters of warning from the committee before being placed on probation.
A student may be suspended from the College if she does not maintain the following minimum cumulative grade point average:
Completion of 32 credits 1.5
Completion of 64 credits 1.9
Completion of 80 credits 2.0
A student who is suspended from the College has the right to appeal her suspension to the academic dean. If she does so, she will be interviewed by the academic dean before action is taken on the appeal. If the appeal is granted, a contract will be agreed to for improving the student's performance. Should the terms of the contract not be met, the student may be suspended for a full year without the right of appeal.
ACCESS TO RECORDS
At the close of each term, students may view their grades on the College's Web site. Students may request a complete transcript of their College record from the Registrar's Office for a nominal fee. Transcripts may be withheld if a student has not met financial obligations at the College.
The College maintains the following records for students:
- Medical records of treatments and immunizations received at the College are kept for seven years. These records are available through the Health Center.
- Standardized test scores (e.g., ACT, SAT). These records are available through the Registrar's Office.
- Letters of recommendation for seniors, alumnae and graduate students that have been processed through the credentials service provided by the Career Development Office are kept for a limited period of time.
- Financial aid records. These records are available through the Office of Financial Aid.
- Academic records. These records are available through the Registrar's Office.
Disclosure of student records to a third party is limited by law. Access is given only upon written consent of the student, or if required by law. Additional information about a student's right to access his or her education record and the laws governing release of education records can be found in Le Guide.
THE AGE OF MAJORITY
Under Minnesota law, the age of majority is 18 and carries full adult rights and responsibilities. The College communicates directly with students in matters concerning grades, academic credit and academic standing. In communications with parents, the College is bound by the Family Educational Rights and Privacy Act of 1974 (as amended) to respect the privacy of the student and not to disclose information from student education records without the prior consent of the student. Only with written permission of the student may such information be provided to parents, guardians or spouses.
This page was created on 06/03/2005 and last updated on 06/03/2005.
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