Leave of Absence or Withdrawal
LEAVE OF ABSENCE OR WITHDRAWAL
If you are not enrolled for the next term and you are not planning to attend CSC
OR
If you are enrolled already and wish to drop all your classes
Contact the Office of Academic Advising, an advisor will process a leave of absence or withdrawal for you. This is usually completed in person, but may be done over the phone in extenuating circumstances.
A leave of absence is appropriate if you plan to return after one or two semesters, students on leave will continue to receive the services detailed below.
A withdrawal is appropriate if you plan to transfer to another institution or have no plans to return to St. Catherine University.
If you wish to withdraw from one or more classes, but will still be enrolled: you may drop courses online prior to the deadline for online registration OR submit a form to the Registrar’s office after the online registration period, but before the last day to withdraw; instructor permission is not required.
IMPORTANT INFORMATION
If you withdraw from all classes prior to the first day of class or during online registration within the drop/add period at the beginning of the semester, your transcript will not show any enrollment for the semester.
If you withdraw from classes after the online registration period, but before the last day to withdraw, your courses will be listed on your transcript with a notation of “W”.
Above deadlines are maintained on the Registrar’s website under the appropriate academic calendar.
No refunds of tuition are given unless a student has officially withdrawn during a refund period. Refunds are calculated on a prorated basis according to published schedules.
Grading and refund policies are strictly enforced, to preserve academic integrity and reflect course availability. Appeals due to unforeseen circumstances beyond the student's control will be considered if filed on a timely basis. Grade appeals are considered by the Office of Academic Affairs, refund appeals are considered by Student Accounts. The Office of Academic Advising will advise students regarding the appropriateness of an appeal.
FINANCIAL AID
Students receiving financial aid should consult with financial aid to determine the impact of a leave or withdrawal on their current and future aid awards.
RETURNING
If you are a student in good standing who has withdrawn from the University, you may be readmitted by contacting the Office of Admission. Readmission is required only if you have been away from St. Catherine’s for more than one academic year. An application fee is not charged.
SERVICES AVAILABLE TO STUDENTS WHILE ON A LEAVE OF ABSENCE FOR UP TO ONE YEAR
· If you are enrolled in the University’s student insurance program, you may be eligible to continue coverage through the end of the current semester. Please contact Curt Galloway, Associate Dean for Student Affairs, a wcgalloway@stkate.edu if you have questions or concerns on continued coverage.
· The staff from the Academic Advising Office will meet with you individually to discuss academic requirements, major selection, and registration for classes on returning to CSC.
· The Career Development staff is available to assist you in career and major exploration. Individual counseling, assessment testing, library resources and many of the career development programs are available to students on LOA.
· The Personal Counseling Office will provide short term (1-2 sessions) services to LOA students for brief counseling assessment and referral services to help students problem solve and explore internal and external resources.
· Students who would like to work on their academic skills can obtain assistance with math, writing, and learning strategies while on leave from the O’Neill Center for Academic Success.
· The Butler Center is also available to you for use until your student ID card officially expires (at the end of August).
· The staff in the Financial Aid Office can assist you with exploring your financial options and loan repayment process.
· The Multicultural and International Programs and Services Office invites students to drop by, meet with staff, and attend the socials and educational programs while on leave.
· The Office of Residence Life will keep you updated on important dates to remember in order to accommodate you with on-campus housing when you return. Please watch the website at www.stkate.edu/residencelife for important information while you are away from campus.
· Students taking a leave of absence can assess the programs and services of the Community Work and Learning Office. However, students on leave are unable to work in the office, or in off-campus student employment positions.
· Students may also want to participate in programs offered by Campus Ministry for Justice, Spirituality, and Community and may find it beneficial to meet with a spiritual mentor privately or join the University retreats and justice or volunteer activities.
· Additionally, you will continue to have access to Kateway and Lotus Notes for the year you are on leave.