Banner Project
Staff & Supervisor Training
Training Information for Web Time Entry
Who will use Web Time Entry?
Exempt (salaried) and non-exempt (hourly) employees including supervisors, and students (TBD) - Facutly will not have to use web time entry.
ONE STOP SHOPPING
Faculty Unless you are a supervisor (see above) - No changes at this time.
Students There are no changes at this time.
Documentation
New Employee Time Entry Workbook
HR - Frequently Asked Questions click here
Terms
Banner Labeled generally as an Enterprise Resource Planning System, this is the database software that connects records in the advancement, finance, human resources, financial aid, and student processes. The Banner system will eventually fully replace CARS.
Self-Service Banner This is a tool accessed through KateWay set up to allow people easy access to frequently used Banner data. In Human Resources self-service will provide employees access to change an address or review benefits information. It will also be the tool for which you are able to track work time and/or sick and vacation
KateWay is a website that it is designed for our internal audience. It allows for things such as online time entry and approvals, course registration, communication among the entire St. Kate's community, the ability to personalize your screen layout and much more. It is a portal through which the college communty will access school and work related information, and which will provide direct links to self-service functions in Banner.
Data Standards establish measures for protection, access and use of any data system used by the College of St. Catherine. The Data Standards Policy document is a fluid policy text that will be managed by a committee with representatives from the various modules and other members of the Community. To review the new data standards,
click here. To acknowledge receipt and understanding of Data Standards,
click here.
Web Time Entry allows employees to complete time sheets and/or enter sick or vacation time electronically via the Banner Employee Self Service through KateWay. A time sheet completed by an employee on the web is sent through an electronic approvals process to the employee’s supervisor. The supervisor can then approve the time sheet, or return it to the employee for correction. Once the time sheet has been approved by the supervisor, the information is ready for the Payroll Office to load into payroll.
Exception Time Reporting This is the vacation and sick time tracking term that is reported by Exempt Employees. With this method of reporting, hours are assumed and the exempt employee only reports hours not at work e.g. sick, vacation or without pay.
Hour Time Entry This is the hour tracking term that is reported by Non-Exempt Employees. Non-exempt employees will enter their start and stop time each day worked including time away e.g. sick/vacation time.
HR - Frequently Asked Questions (FAQ)
Q: How do student workers record time?
A: Student workers at this time will continue to use paper timecards and the process we've used to date. We are hoping to get Students onto the electronic time reporting by next school year. But for now, it's status quo for students.
Q: I already hit "Submit for Approval" and I need to make some changes, what can I do?
A: You can either inform your supervisor of the changes and then he/she can make them for you OR you can tell your supervisor that you need to make some changes and they can send it back to you with the "need to make corrections" button and then you can make them and send it back for approval again.
Q: I am a supervisor trying to approve time for an employee and the system is not allowing me to approve it at this time, why?
A: The system will only allow you to approve time that has been entered by the employee for you to approve. The employee is the initiator and once they have completed the two week work cycle, entered their hours, THEN you will be able to approve it
Q: I am an hourly employee (Non-Exempt) in Facilities, Security or O’Shaughnessy, how will I record my hours in Web Time Entry?
A: As a non-exempt employee in these areas you will continue to track your hours as usual using the timecards until further notice.
Q: I have a MAC, not a PC – will I be able to use Web Time Entry?
A: Yes. If you encounter problems, call the McGlynn Computer and Technology Center at X6408.
Q: How do student workers record time?
A: Student workers at this time will continue to use paper timecards and the process we've used to date. We are hoping to get Students onto the electronic time reporting by next school year. But for now, it's status quo for students.
Q: I have turned in my acknowledgement form, when will I be getting my ID and password?
A: At this time 1/5/07, we are hoping to send out the ID’s and passwords via e-mail the week of 1/8/07. We will start with Exempts and then Non-Exempts.
Q: Are the exempt/non-exempt HR Open Houses going to take the full 3 hours?
A: No. The Open House style will allow you to come anytime during the open house hours scheduled, get the instruction you need and then leave when you are done. It should not take very long at all.
Q:
I am an Exempt employee - faculty - but I do not ever enter any sick or vacation time of any kind. Is there any need to attend (in person or on-line) a training session?
A: No. At this time,
unless you are a supervisor of staff employees or involved in budget management, faculty members do not need to attend any training sessions
OR return the Data Standards sign off sheet.
Q: I am confused by the e-mail from the Helpdesk regarding the new system. As I am a non-exempt employee, does this apply to me or just exempt staff.
A: The Helpdesk e-mails on 12/15/06 were sent to target ALL staff employees at the college. This e-mail was meant to be a helpful starting place to become familiar with the new database system (BANNER Self Service) and its processes and procedures.
Q: If I am a Sister and working at the college but do not personally receive a paycheck from the college do I need to learn how to do Web Time Entry?
A: No. Only exempt (excluding faculty who do not supervise staff employees) and non-exempt employees that receive paychecks from the college need to follow the steps to enable them to do Web Time Entry.
Q: How do I know if I'm EXEMPT or NON-EXEMPT?
A: You are an Exempt employee if you are paid by
salary and you are Non-exempt if you are paid
hourly.
Q: Will this new ID replace my existing College of St. Catherine ID #?
A: No. This will be a log-in ID that will allow you access to the Human Resource Self Service module in order to enter in your hourly time or your sick and vacation time.
Q: If I already have a BANNER ID will I need to get a new one?
A: No. We will retain the same BANNER ID but HR will still need you to fill out the Acknowledgement Form and return it as we need to give you access to the HR Self Service module.
Q: What do the Data Standards have to do with Web Time Entry and why do I have to read them?
A: The Data Standards establish measures for protection, access and use of any data system used by the College of St. Catherine. The Data Standards Policy document is a fluid policy text that will be managed by a committee with representatives from the various modules and other members of the Community. When you started employment at the College you received and signed off on an Employee Handbook. The Data Standards is a similar document that needs to be distributed to every employee and Human Resources is the designated department required to track this information.
Q: I will not be here to attend any of the Open House dates for training, what do I do?
A: Do not worry. There will be training available on-line at
www.stkate.edu/banner under Human Resources in the TRAINING tab. You will have training materials that you can print out or you can take the on-line interactive tutorial (training materials coming soon). If you have other concerns or questions contact
Human Resources or 651-690-6565.
Q: When will Exempt (salaried) employees be required to enter in their sick and vacation time into the new system?
A: Exempt employees (excluding faculty who do not supervise staff employees) will start using the new system for the pay period ending Jan. 6. You will be required to enter in any sick and vacation time used for the pay period Jan. 7 - Jan. 20, 2007 by 12:00 noon on Tues. Jan. 23 to be paid on Friday, Jan. 26, 2007.
Q: When will Non-Exempt (hourly) employees be required to enter in their hours worked into the new system?
A: Non-Exempt employees will start using the new time reporting system for the pay period ending Jan. 27. You will be required to enter in your work time for the pay period Jan. 14- Jan.27 by 12:00 noon on Tues. Jan 30, to be paid on Friday, Feb. 2, 2007.
Want in person HR Web Time Entry training? There's good news!
You can always attend New Employee Orientation Computer Training
Every 3rd Wednesday of each month from 1:30-3:30.
For training location and confirmations contact
Human Resources or 651-690-6565.
You can download your Web Time Entry training materials at the HR "
One-Stop Shopping" spot on the St. Kate's banner website.