Additional Staff Payment Form

Additional Staff Payment Form.pdf

Using an Additional Staff Payment Form

The Additional Staff Payment Form should be used to pay exempt staff members for grant-funded work that is not a normal part of their job description or regular work. For example, an exempt staff member might help coordinate a grant-funded event. This work is not a part of the staff member's regular work or job description and the staff member should be paid via an Additional Staff Payment Form.

Note that if a staff member is going to take on additional work on a regular basis via grant funds, a Personnel Action Form should be submitted in lieu of an Additional Staff Payment Form.

How to fill out an Additional Staff Payment Form

  • Under "Department to be charged" indicate the Name of the Grant
  • Indicate the grant Banner number
  • Describe the work to be performed
  • Explain why the work is not a part of the staff member's regular work. Be sure to indicate that this is grant-funded work outside the staff member's regular job description and duties.
  • Indicate the name and CSC ID# of the staff member
  • Indicate the amount to be paid under "Payment Amount Planned"
  • Indicate that this was part of a grant budget under "Was payment budgeted?"
  • Explain that the amount is in line with industry standards for this type of work or indicate how the amount was determined if otherwise
  • The Principal Investigator should sign under "Supervisor of Staff Member"

Submit the form to ORSP for processing. ORSP will approve the payment in the "Department Director" space.

Sample Additional Staff Payment Form