Mileage Report

Using a Mileage Report

Use the Mileage Report for reimbursements for mileage. The mileage rate as of January 1, 2009 is 55 cents/mile. The mileage rate covers "wear and tear" on your vehicle as well as gasoline expenses. You may also record parking fees on the Mileage Report, but you must provide receipts for parking fees in order to receive reimbursement. Note that if you are driving between SCU campuses, the flat reimbursement rate is $4.00/ round trip.

To calculate your total miles, visit googlemaps.com (or another such site) and select "Get Directions." Enter the Start and End Address and click "Get Directions." This will provide you with one-way mileage. Be sure to account for your return trip!

You must always use St. Kate's (2004 Randolph Ave) as the departure point and return destination when calculating your mileage.

Attach a copy of your googlemap to the mileage report so miles can be verified.

How to fill out a Mileage Report

Top of Form

indicate

• the date of travel
• the locations from which and to which you traveled.
• the purpose of the travel
• the total miles

Bottom of Form

indicate

• your name under "submitted by"
• your mailbox
• the name of the grant
• the date
• the grant Banner number
• your name under "payable to"
• your ID number
• whether you would like a check sent to your mailbox or cash

Your total miles will be tallied automatically then multiplied by .55. Please check the calculation for accuracy. Indicate the amount of any parking fees. The "total reimbursement due" will then calculate automatically. Again, please double check the calculations to be certain there is no error.

When the report is complete, submit the form to ORSP for approval and remember to attach a map indicating the miles traveled.

Sample Mileage Report