The Post-Award Meeting
As soon as the funding agency sends an offical, signed Notice of Award, ORSP will schedule a Post-Award Meeting with the Principal Investigator and all other key grant personnel. If the grant is funded by a corporate or foundation source, a representative from CFR Office will also attend.
During the Post-Award Meeting, you will receive a Post-Award Form that contains all of the critical information you will need to manage your grant. ORSP staff will walk you through each section of the form.
Questions you should consider:
- If your grant is a group undertaking, what roles will team members play? For example, who will supervise student workers/research assistants? Who will be responsible for tracking receipts and filling out business office paperwork? Who will contact the Marketing & Communications Office regarding a press release?
- Will you want access to a copy machine code? Which copier will you be using?
- Will you need a Bookstore Account?
- Will you need a Purchasing Account?
- Who will have access to the Banner System in order to help monitor your budget?
- What expenses do you anticipate? ORSP staff will review the forms you will need in order to process various expenditures and will discuss how to request payments for faculty, staff, and outside consultants, how to hire student assistants, how to request reimbursement, how to make travel arrangements and report travel expenditures. Visit Forms and Guidelines for copies of forms, sample forms, and instructions.
- Will your grant bring in revenue? How will this be managed?
- Do you need to go through IRB or Animal Use Certification (often IRB approval is obtained prior to submission of the grant application)?
- Do you have space, equipment, or technology needs?
- Will your grant result in any original work that will require Copyrighting? Visit "Policies and Procedures" for links to Copyright forms and information.
During the Post-Award Meeting you will also learn when Interim and Final Reports are due
to the Funding Agency.
The Post-Award Meeting is a great time to learn more about the Grant Management process! Come with a list of all of your questions!
At the end of the Post-Award Meeting, you will sign the Post-Award form
, agreeing to serve as the Principle Investigator/Project Manger, responsible for complying with all grant requirements and regulations, including, but not limited to, budget parameters. You will also be asked to indicate who will be responsible for supervising any students involved in the project. In signing you also certify that to the best of your knowledge this project is in compliance with St. Catherine University's Conflict of Interest Policy and Research Misconduct Policy.