Using Grant Funds

STEP #1 Use Your Banner Number

At the Post-Award Meeting, you will receive your assigned grant Banner number. You will use this number to request payments, reimbursements, etc. from your grant funds.


STEP #2 Fill out the Appropriate Forms

Various forms allow you to pay faculty, staff, students, and outside consultants, request reimbursement for supplies and hospitality expenses, report and receive reimbursement for travel and mileage, and order equipment. ORSP can also make arrangements for an account in the bookstore, a copy code number, and a Corporate Express account, all of which will allow charges directly to your grant. Visit Forms & Guidelines for forms, how-to information, and samples.

STEP #3 Submit Your Forms to ORSP

ORSP will sign off on all expenditures before forwarding your paperwork to the appropriate office for processing, which takes approximately two weeks.


Grant funds must be used in accordance with your approved budget. You must consult with ORSP if unforseen circumstances result in proposed changes in your budget. Often ORSP must negotiate such changes with the funding agency and changes are not always possible.


All expenses funded by a grant must be charged directly to the grant. Standard accounting procedures will not allow transfer of funds from one banner number to another. In practical terms, this means that you cannot charge all of your expenses to your deparment then transfer them to the grant. It is therefore critical that you use the banner number assigned to your grant on all of your paperwork and that as needed you set up accounts (bookstore, dining, document services, Corporate Express) specifically using your grant banner number.