Payment Terms: Payment of all charges for each session must be made in accordance with the Payment Agreement and Initial Disclosure. (Please see Payment Agreement.) Payments may be made by mail, online through Kateway/My Finances/Student Account Resources or at the Student Accounts window, second floor, Derham Hall. Prepayments are refunded and cannot be held on the student account. The College of St. Catherine offers the following payment options:

Ancillary Charges: Miscellaneous charges to a student’s account for services (parking, bookstore, health and wellness, etc.) are due upon receipt of the statement in which they appear. The student is responsible for payment of these miscellaneous charges regardless of when they are posted to the student’s account.

Exceptions to Payment Deadline: Permits to register may be granted to those students that can provide verifiable guarantee of payment, i.e.; pending financial aid, loans, or tuition reimbursement. Payment Plans will not be granted for any amount exceeding $2000.00.

Default: Account balances not paid by the required date will be considered in default. Registration for additional classes is not allowed until all past due balances are paid. Accounts referred to an outside collection agency will be assessed collection and attorney fees. An official hold is placed on all student records until all past due balances are paid in full.

Employer Reimbursement: Students who submit an employer reimbursement form prior to the beginning of the term will qualify for an extension of the final payment due date. All fees for the term will be due no later than 30 days after grades have been posted for the applicable term. Please note that a 1% monthly finance charge will be assessed monthly on the unpaid balance. It is the student’s responsibility to follow up with their employer to ensure timely payment. Students who do not submit their employer reimbursement forms prior to the start of the term will automatically be enrolled in the Installment Plan.

Outside Billing Agency or Third Party Payor: Please contact Student Accounts to establish and review the payment agreement terms of your outside billing agency or third party payor. Students are responsible for providing itemized receipts for books and supplies to third party payors if requested by the payor. Please note that a 1% per month finance charge will be assessed monthly on the unpaid balance.

J-Term and Summer Tuition Due Dates: Payment is due by the end of the first week of J-Term or summer classes beginning for any amounts not covered by financial aid. Registration may be impacted if there is a balance remaining at the end of the term.

American Express/VISA/MasterCard/Discover: The College will accept American Express, VISA, MasterCard, or Discover. Please pay online through Kateway/My Finances/Student Account Resources.

Graduation: Graduation candidates will not be allowed to participate in graduation ceremonies unless their account is paid in full according to the Payment Agreement and Initial Disclosure form. Transcripts and diplomas are held until all funds owed to the College are paid.

Agreement for electronic funds transfer (EFT) for check payments: By sending the College of St. Catherine a check in payment for your student account balance, please be aware that you are authorizing Student Accounts to initiate an electronic funds transfer (EFT) from the financial institution indicated on your check. This means that your account will be debited in the amount of your check and the transaction will appear on your bank statement. Your original check will be destroyed once processed, and you will not receive your canceled check back. If you do not have sufficient funds in your account, a fee of $25.00 will be charged to your student account in addition to the amount of your NSF check. Please contact Student Accounts at 651-690-6503 (St. Paul Office) or 651-690-776 (Minneapolis Office) to learn about other payment methods if you prefer not to have your check used in this way.

Payment Agreement and Initial Disclosure ELECTRONIC form: The Payment Agreement and Initial Disclosure form is available online at Kateway/My Finances/Student Accounts Resources and must be submitted annually prior to the start of the academic year. Failure to complete this form will result in a HOLD being placed on your student account and will prevent future registration or release of transcripts. This document contains the official explanation of payment options. Questions regarding this form should be directed to the Student Accounts Office at 651-690-6503 (St. Paul Office) or 651-690-7776 (Minneapolis Office).

Registration: Returning students whose accounts are in good standing may register at times announced by the Registrar's Office. Registration is completed when the student registers on-line or submits a registration form to the Registrar’s Office (see Registrar’s site for additional information).

Music Ensemble: A student who is registered for 12 credits can take a music ensemble at no additional cost.

Adding Courses: Students are charged full tuition and fees for each course added.

Dropping Courses: Full refund of tuition is made for courses dropped through the 100% date noted on the Tuition Refund Schedule. Partial refunds are made as noted in the Tuition Refund Schedule (see “Early Withdrawal.”) Students dropping and adding the same number of credits on the same day will receive a full refund for the dropped course. Students may drop courses via the web through the published deadline. After the deadline drops are completed through the Office of the Registrar. Non-attendance does not constitute withdrawal.

Financial Aid: Financial aid awards are prepared based on program, credit load and choice of housing. Changes in enrollment, housing, and/or the receipt of additional funds may necessitate revisions in financial aid awards.

Please note: Students must register for all classes by the end of the full term 100% refund period deadline for maximum financial aid eligibility. (Click on appropriate tab above for your Tuition Refund Schedule.)

Disbursement of Funds: If proper application has been made for each award and all required paperwork has been submitted, funds will be disbursed either by a direct credit or will be applied to the student's account after checks are endorsed. Funds directly credited to accounts, as well as checks received at the College, are subject to revision due to changes in enrollment, housing plans or the receipt of additional resources. All checks must be endorsed at the Student Accounts Office. Notifications are sent out once checks are received. Proceeds must be applied to the student account. Checks not claimed within 30 days will be returned. A student must meet all eligibility criteria for each source of aid at the time funds are received or funds cannot be disbursed.

Funds that directly credit to the student’s account:

Title IV ELECTRONIC Authorization Form: The Title IV Authorization form is available online at Kateway/My Finances or My Education tab and must be submitted to Student Accounts once per academic career beginning Fall 2008 or a HOLD will be placed on your account (see Title IV form for additional information). This form authorizes Student Accounts to use Title IV funds to pay ineligible charges on your student account, i.e. parking, health and wellness, bookstore, etc.

Students must present a valid CSC ID to receive or endorse any check. All scholarship checks must first be credited to the student's account. For more information, please contact the Office of Financial Aid at (651) 690-6540 or finaid@stkate.edu.

Residence Hall, Apartment and Dining Agreements: All students who plan to live in College housing must complete the appropriate housing agreement. All agreements are for the full academic year and mid-year releases are not allowed unless a student is studying abroad, graduating, withdrawing from the college, taking a leave of absence or getting married. In the event that a student is released from her agreement, charges are determined by the official date of withdrawal and prior notification to the Residence Life Office. Refer to the agreement for specific information regarding charges and cancellations. Current students should complete an agreement in March during room selection for the following year.

Housing Advance: Each new resident (one who has not lived on the College of St. Catherine campus before) must submit a $100 housing advance to confirm submission of the Housing and Dining Agreement and reserve a space in housing. If all conditions of the 2008-2009 Housing and Dining Agreement have been met, the housing advance will be applied to the resident's first semester housing charges unless it has been forfeited for early termination of the agreement. Charges for loss or damage to College property will be billed to a resident's student account as they occur or after termination of the agreement.

Meal Plan: There are $370.00 and $1570.00 per semester meal plan options for students living on the Minneapolis campus. Refer to the 2008-2009 Housing and Dining Agreement form for further information.

Dining Service: For students living on the St. Paul campus, a residence hall agreement requires all residence hall students to have a meal plan through the campus Dining Service. Alberta and Georgia apartment residents may choose a meal plan and can do so on their Housing and Dining Agreement. Commuting students may also contract for meals by completing a board agreement with Dining Services.

Telephones: All residence hall rooms and apartments on the St. Paul campus are provided local telephone service. The cost is included in the room cost each semester.

Apartments: If apartment residents on the St. Paul campus are released from their agreements, accounts for roommates remaining in the apartment are adjusted automatically to equal the apartment cost for the subsequent length of the contract.

Early Withdrawal: By registering for classes, a student incurs a legal obligation to pay tuition and fees. This debt may be canceled or prorated only if the student withdraws from the class before the published deadlines (see appropriate tab above).

Tuition: Charges to students who withdraw from all of their classes are determined by the date the Registrar's Office receives the written notice. The chart which follows will assist in determining the charge.

Non-attendance does not constitute withdrawal. Students must officially withdraw from their courses by completing an exit interview with the Academic Advising Office (Day students) or their program office (graduate students).